Currently Clocked In

Today's Hours

Active Volunteers

This Month

Currently Clocked In

No volunteers currently clocked in

Volunteer Activity Status

Active (≤20 days) Warning (21-29 days) Inactive (≥30 days)

Status	Volunteer	Last Shift	Days Ago	Total Hours	Actions
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Recent Activity

Tip: Click "Edit" to fix times if someone forgot to clock out on time, or "Delete" to remove incorrect entries.

Volunteer	Action	Time	Duration	Actions
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All Volunteers

Name	Email	Status	Total Hours	Joined	Certification	Next step	Notes	Actions
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Applicants & onboarding

Track where each person is in the process, which dates are logged, and how long each phase took. Active pipeline is everyone still being onboarded; Converted keeps history after they become a volunteer.

Active pipeline — Needs follow-up or conversion

Converted (archive) — Linked to a volunteer record

Total records — Included in timing stats below

Active pipeline

These people are not volunteers yet. Use Edit to log dates, Convert when they are ready to sign in as a volunteer (they move to the archive list below).

Applicant Name and phone on file	Status Furthest confirmed step today	Key dates Each milestone you have entered	Days between steps Time from one milestone to the next	Follow-up Time since last completed step and what is next	Actions Edit, convert, delete
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Converted applicants

Read-only archive: onboarding history is kept after conversion. Open the Volunteer record to manage their profile; Edit here only if you need to correct old dates.

Applicant Name on file	Key dates Milestones from when they were an applicant	Days between steps Phase lengths while onboarding	Converted Date added as volunteer	Actions Edit, volunteer, delete
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Pipeline timing (averages)

These numbers use every applicant record (active and converted) where both ends of a span have a date. Use them to see typical timing between steps.

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All Shifts

Quick actions: "Fix Time" adjusts clock out | "Edit" changes all details | "Delete" removes the shift

Volunteer	Clock In	Clock Out	Duration	Status	Actions
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Scheduled Shifts

Note: Planned shifts are compared to actual clock records automatically. A shift is flagged Missing clock record after it ends if no matching clock-in is found (30 min early / 60 min late grace).

From

Volunteer	Start Time	End Time	Duration	Role	Clock record	Actual times	Notes	Actions
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Generate Reports

Start Date

End Date

Report Results

Volunteer	Total Hours	Shifts	Avg Shift

Station Kiosk

Use this on the hall tablet. Each volunteer selects their name and enters their personal 4-digit PIN to clock in or out. Set a separate admin PIN below to exit station mode — volunteers should not know that one. Assign each volunteer's PIN when adding or editing them under the Volunteers tab.

Admin Management

Manage who has admin access to the system. Admins can view all data, manage volunteers, and add other admins.

Email	Added By	Date Added	Actions
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NSA Volunteer Time Tracker

Currently Clocked In

Volunteer Activity Status

Recent Activity

All Volunteers

Applicants & onboarding

Active pipeline

Converted applicants

Pipeline timing (averages)

All Shifts

Scheduled Shifts

Generate Reports

Report Results

Station Kiosk

Admin Management

Your Upcoming Shifts

Your Recent Shifts

Station Clock-In

Clock in or out

Currently on duty

NSA Volunteer Time Tracker

NSA Volunteer Time Tracker

Currently Clocked In

Volunteer Activity Status

Recent Activity

All Volunteers

Applicants & onboarding

Active pipeline

Converted applicants

Pipeline timing (averages)

All Shifts

Scheduled Shifts

Generate Reports

Report Results

Station Kiosk

Admin Management

Your Upcoming Shifts

Your Recent Shifts

Add Volunteer

Add Applicant

Onboarding milestones

Convert to Volunteer

Edit Shift

Manual Shift Entry

Clock In Volunteer

Fix Clock Out Time

Add Scheduled Shift

CSV Import Preview

Add Admin

Exit station mode